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Whitehill Business Services Ltd >> news >> latest news >> Is it time to go paperless?

Is it time to go paperless?

Posted by admin on March 18, 2016

Why is the paperless office becoming so popular?

The idea of paperless, electronic communication emerged with the introduction of the computer nearly twenty years ago. Electronic filing and
 transmission of important documents enabled companies to think differently about the way they handle their business communications. However, despite rapid technological advances, most businesses fall behind the latest trend of operating without paper.


The paperless office has become the focus of heated debate, mainly because previous generations feel a need to file or retain a physical document that cannot “disappear” into the unknown of electronic filing. Many argue that on site or offsite storage safeguards an organisation against unwanted intrusion. In fact, many rely on the security of their documents to continue to operate. Luckily, solutions exist that remove the risk factor involved with paperless, electronic filing.

As with any business practice, both advantages and disadvantages present themselves in different ways depending on the industry. As the paperless office continues to prove its efficiency, more businesses will invest in converting their paper records into electronic files.

Small businesses may already operate a paperless office due to a lack of need for concrete documents. Financial organisations, law firms and other related businesses may require both electronic and paper-based documents to continue their business.

However, a percentage of e-commerce businesses may find paperless offices the most feasible for success. As a result of this, companies will continue to convert their operations to full or partial electronic filing, taking advantage of the following benefits:

The Advantages of Paperless Offices

Companies share a vested interest in paperless offices, even if their reasoning differs from their competitors.

  • Reduction of your carbon footprint whilst, at the same time, increasing security and accessibility
  • Aside from preserving trees, a paperless office also makes it easier to find documents. It also lessens the likelihood of losing and even having important documents stolen with confidential information
  • Easier access to documents company-wide / increases mobility of documents
  • Paperless offices can retrieve documents from multiple computers, especially if they store electronic files on a shared drive or server, or if they upload their files to a cloud-based service.
  • In addition, multiple users can usually access a document at the same time
  • It eliminates old fashioned office tasks, such as faxing, associated with paper-based documents.

It also boosts productivity, making it possible to increase rewarding opportunities for organisations over time. Companies also have the advantage of reducing their office expenses, including equipment and supplies, i.e. paper and ink.


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